Today, many companies must comply with the provisions of an act according to the business law of their government. Company secretaries ensure that the companies comply with the regulatory standards and relevant requirements. It is where company secretarial services hong kong come in, delivering legal and compliance that supports company management.
The services contain different administrative tasks that ensure the company and board of directors are supported. It ensures compliance with all legal requirements in business operations and incorporation of the company’s jurisdiction.
Types of company secretarial services delivered
Statutory books and registers
Statutory registers are the legal requirements that keep to be updated, which a company secretary will work on. It is the responsibility of a company secretary to keep it updated and its maintenance. The audit and report of the existing registers to ensure compliance and update according to the company legislation. Maintaining and updating the statutory registers in the database can be beneficial to the persons of significant control and the owner of the company.
Custom company secretarial support
A company secretary offers specific advice where it requires a range of matters, including:
- allotment and transfer of shares
- AGM and shareholder meetings
- statutory removal of directors
- articles of association
- the change of a company’s name
- reorganization of share capital
- persons of significant control
- voluntary strike off of a company
- board minutes and supporting documents
Meetings
Meetings are handled by the responsibility of a company secretary. The secretary coordinates and organizes meetings, including:
- board meetings
- committee meetings
- shareholder meetings
Company secretaries create agendas and invite attendees, including meeting space reservations to ensure the meetings run smoothly.
- Recording minutes. The secretary will take the accurate meeting minutes communicating the decisions of the board. It records the time of adjournment and the date of the next meeting.
- Preparing materials. The company secretary prepares the meeting materials, such as:
- Presentations
- Reports
- Advising the board. The company secretary advises the board on the goals and duties, including the officers’ roles.
- Upholding corporate governance. The secretary ensures that the company complies with the regulations and provides the board with the resources and information needed to fulfill the responsibilities.
Statutory compliance
Company secretarial services provide outsourced statutory compliance. Statutory compliance is a major part of the company. If this is neglected, it can lead to the downfall of the business. The company secretary offered the company the statutory compliance services to handle the matter, such as:
- Company dissolutions and incorporations
- Register the service address and office address for officers
- Maintenance of statutory registers on a digital database
- Maintains the company’s minute book
- Local regulatory forms’ preparation and filing
- Annual confirmation statement completion and filing
- Company re-registration
- Conducting health checks and more
Company secretaries have serious responsibilities in the company that take charge of setting the agenda in collaboration with the committee chairs and board. It prepares the meeting by collecting and distributing the documents and reports that will be used by the company soon, The discussions and decisions are recorded by the company secretary during the meeting.
